Role: Data Compiler

Organisational Relationship: Reports to Senior Clerk.

Location: Remote working supervised over Zoom, and live chat applications

Compensation: £12 per hour

Closing date: 15 October 2021

General Summary: Lex Sonos is a distance learning provider catering for the continuing professional development needs of established practitioners, newly qualified practitioners and law students. Lex Sonos Ltd is looking to recruit an experienced Data Compiler (DC) to help develop a comprehensive system of distance learning for legal professionals.

Essential Duties and Responsibilities: In this role, you will work closely with the Senior Clerk and other staff to populate distance learning software for legal professionals with academic and statutory content. Duties will include:

• Uploading statutes, statutory instruments, EU directives, statutory codes of practice and caselaw to distance learning software.
• Use of Kajabi, Photoshop, Audacity, Soundcloud, to help design distance learning materials.
• Following privacy governance framework to manage data use in compliance with the UK GDPR and relevant national legislation, including developing templates for data collection
• Compliance with referencing policy [see Appendix I] in compliance with:

1. a written agreement with the UK Supreme Court,
2. Harvard referencing for Bar Standards Board material
3. The Open Parliament Licence version 3.0
4. European Union Copyright notice 1998-2021 based upon Decision 2011/833/EU
5. Creative Commons Attribution version 4

• Assisting with data mapping and records of data processing, for individual users in compliance with vendor management reviews.
• Working with key internal stakeholders in the review of operations and projects and related data processing to ensure compliance with data privacy laws, and where necessary, advising on and monitoring data protection privacy impact assessments.
• Record keeping in compliance with the firms data protection policy and where required by the Information Commissioner or other EEA Data Protection Authorities reports on data protection related matters under the UK GDPR and relevant national legislation.
• Serving as a record keeper for data protection queries in the business.
• Ensuring filing and fee requirements with local Data Protection Authorities are achieved.
• Participating in the Data Privacy / Information Governance Committee.
• Managing and conducting ongoing reviews of Lex Sonos Ltd privacy governance framework including Binding Corporate Rules (BCRs) and regular and ad hoc reporting on data privacy compliance within the organisation
• Following changes to local privacy laws and making recommendations to the Data Privacy / Information Governance Committee when appropriate.
• Setting standards and reviewing policies and procedures globally that meet the requirements under the UK GDPR and any localization requirements in countries of operation.
• Developing and delivering privacy training to various business functions and collaborating with the Information Security function to raise employee awareness of data privacy and security issues.
• Developing strategies and initiatives to ensure engagement with key internal and external stakeholders.
• Coordinating, conducting and monitoring data privacy audits.
• Collaborating with the Information Security function to maintain records of all data assets and exports, and maintaining a personal data security incident management plan to ensure timely remediation of incidents impacting personal data including impact assessments, breach response, complaints, claims or notifications.
• Responding to and advising on data subject rights requests, including data subject access requests (DSARs) and other requests from individuals.
• Ensuring that the Lex Sonos Ltd IT systems and procedures comply with all relevant data privacy and protection law, regulation and policy (including in relation to the retention and destruction of data).
• Working with designated privacy lawyers, subject matter experts or champions across the Lex Sonos Ltd offices and, where necessary, outside legal advisers to help advise on local data privacy law issues.
• Promoting effective work practices, working as a team member, and showing respect for co-workers.

Position Specifications:

Education

• Degree or post-graduate qualification preferred
• Hold at least one IT qualification or willingness to achieve within a short period of joining.

Work Experience

• Data processing experience required.
• Experience in UK and/or EU laws.
• Experience in developing policy and compliance training.
• Experience working in a regulated industry.

Knowledge, Skills and Abilities

• Familiarity with the .gov website and familiarity with navigation of UK and EU law websites, data privacy and data protection regulation, and a good understanding of other major privacy frameworks and evolving legislation worldwide.
• Sufficient knowledge of information technology and data management systems required.
• Ability to work unsupervised, exercise leadership and influence change.
• Excellent writing and presentation skills.
• Strong change and project management skills, including the ability to manage time well, prioritise effectively and handle multiple deadlines.
• Ability to undertake large, long-term projects, develop alternative methods to complete them and implement solutions utilising high level excel skills.
• Ability to use independent judgement and discretion when making majority of decisions.
• Detail-oriented approach needed to recommend and implement strategic improvements on a range of data presentation issues.
• Ability to handle confidential and sensitive information with the appropriate discretion.
• Knowledge of PC applications, including formatting in MS Office word and excel.
• Fluent English; knowledge of other languages is desirable.

Additional Requirements

• The statements contained in this position description are not necessarily all-inclusive; additional duties may be assigned and requirements may vary from time to time.

How to Apply:
To apply for this role, please email your CV along with a cover letter to the employment team at the National Autistic Society. CVs and cover letters from suitable candidates will then be forwarded on to Lex Sonos Ltd. 

Lex Sonos Ltd are working with the National Autistic Society to make their processes and practices inclusive and accessible for autistic candidates, and for this reason it will be helpful for you to state your connection to autism on your cover letter when applying.